Gulu University (GU) Advertisement Of Positions

By | January 30, 2023
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Gulu University (GU) Advertisement Of Positions

Gulu University is a Public University established by Statutory Instrument No. 31 of 2003. The University was set to serve as a launch pad for equitable development in Uganda; provide knowledge and skills; and, stimulate innovations in education, technology, economic advancement and social development. The University is located in Gulu City with campuses in Kitgum District and Hoima City; and, a Constituent College Project in Moroto District.

The Vision of the University is “To be the leading Academic Institution for promotion of Community Transformation and Industrialization for Sustainable Development”.

The Mission of the University is “To provide access to Quality Higher Education, Training, Research and Innovations for the Delivery of Appropriate Services towards Community Transformation and Sustainable Development”.

To achieve its Vision and Mission, the University invites applications from suitably qualified candidates to fill the following positions:

POSITION: DIRECTOR, HUMAN RESOURCES
VACANCY: ONE (01)
SALARY SCALE: M3 (NON-TEACHING, NON-SCIENCE)
REPORTS TO: THE VICE CHANCELLOR THROUGH THE UNIVERSITY SECRETARY

PURPOSE OF THE JOB

To provide professional leadership in the Development, Implementation, Monitoring, and Evaluation of the University Human Resources Management systems, policies, plans, programmes, and procedures.

KEY DUTIES AND RESPONSIBILITIES

  1. Initiates the formulation, revision, development and implementation of Human Resources Management policies, rules, regulations, and procedures for the University;
  2. Takes lead in the development, implementation, monitoring and evaluation of appropriate performance management system for the University in liaison with key stakeholders;
  3. Provides technical support and guidance to managers at various levels to understand and implement Human Resources management legislations, policies and procedures;
  4. Develops strategic interventions that promote equal opportunity, gender mainstreaming, recognition of diversity, and other interventions that promote the welfare of staff in the University;
  5. Liaises with the University Committee responsible for staff recruitment, planning unit, faculty and departmental managers in human resources planning and implementation of the University recruitment plans, programmes and procedures;
  6. Performs staff management duties, including attending to staff grievances and refereeing in staff disputes, providing counseling services to staff, ensuring implementation of disciplinary procedures etc;
  7. Advises management and provides current and prospective employees with information about the university policies on pay, working conditions, job duties, opportunities for promotion and employee benefits;
  8. Serves as a link between the University management and employees by handling questions, interpreting and administering contracts, and helping resolve work-related problems;
  9. Maintains an up-to-date data bank on staff records and compiles statistical reports concerning personnel-related data including hires, transfers, performance appraisals, training programmes undertaken, and absenteeism rates and causes, awards etc;
  10. Analyses statistical data and reports to identify and determine causes of personnel problems and develop recommendations for improvement of the University human resources management policies, procedures and practices,
  11. Plans and ensures implementation of human resources management work plans and budgets in the University;
  12. Performs any other duties that may be assigned from time to time.

 KEY OUTPUT

  1. Formulation, revision, development and implementation of Human Resources Management policies, rules, regulations and procedures for the University initiated.
  2. Lead taken in the implementation, monitoring and evaluation of appropriate performance management system for the University in liaison with key stakeholders.
  3. Technical support and guidance to managers at various levels to understand and implement Human Resources management legislations, policies and procedures provided.
  4. Strategic interventions that promote equal opportunity, gender mainstreaming, recognition of diversity and other interventions that promote the welfare of staff in the University developed.
  5. Liaision done with the University Committee responsible for staff recruitment, planning unit, faculty and departmental managers in human resources planning and implementation of the University recruitment plans, programmes and procedures;
  6. Staff management duties, including attending to staff grievances and refereeing in staff disputes, providing counselling services to staff, ensuring implementation of disciplinary procedures performed.
  7. Management advised and current and prospective employees provided with information about the university policies on pay, working conditions, job duties, opportunities for promotion and employee benefits;
  8. Link provided between the University management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems;
  9. Up-to-date data bank on staff records and compiles statistical reports concerning personnel-related data including hires, transfers, performance appraisals, training programmes undertaken, and absenteeism rates and causes, awards maintained.
  10. Statistical data and reports to identify and determine causes of personnel problems analysed, and recommendations for improvement of the University human resources management policies, procedures and practices developed.
  11. Planning and implementation of human resources management work plans and budgets in the University done.
  12. Any other assigned duty performed.

PERSON SPECIFICATIONS
Must possess the following:

  1. An Honours Bachelor’s degree in Human Resource Management, or any other Honours Bachelor’s Degree with Human Resource Management as one of the course units, or any Honours Bachelor’s Degree with a Post Graduate Diploma in Human Resource Management.
  2. A Master‘s Degree in any of the following: Human Resource Management, Industrial and Organisational Psychology, Organizational Development, or Master of Human Resource Management in Education, from a recognized University/Institution.

ESSENTIAL SKILLS AND COMPETENCIES

  1. Effective organization, communication, negotiation, interpersonal and conflict resolution skills.
  2. Ability to evaluate and analyse information to determine compliance and relevance to policies, procedures and practices.
  3. Concern for quality, standards, ethics and integrity.
  4. Practical knowledge of principles, practices and procedures of Human Resources Management, gender and diversity issues/concerns, human behaviour and behavioural differences, Labour Laws and regulations etc.
  5. Must be computer literate.

WORK EXPERIENCE

At least eight (08) years of work experience, five (5) of which must have been in managing human resources at a principal or equivalent level in a reputable institution, preferably a higher education institution.

AGE LIMIT

The applicant must be fifty-five (55) years old or below at the time of application.

TENURE OF APPOINTMENT

The appointment shall be on contractual terms for a period of five (05) years, renewable based on satisfactory performance.

POSITION: UNIVERSITY LIBRARIAN
VACANCY: ONE (01)
SALARY SCALE: M3 (ACADEMIC)
REPORTS TO: THE VICE CHANCELLOR

PURPOSE OF THE JOB

To provide professional leadership in the management and coordination of all Library and Information Management Services for the University.

KEY DUTIES AND RESPONSIBILITIES

  1. Coordinates the development and review of rules, regulations and guidelines for accessing books and other library materials in the University Library.
  2. Coordinates the acquisition process of books and other library materials in liaison with the academic departments and procurement Unit of the University.
  3. Develops guidelines governing the archival and retrieval of historic, fragile or intrinsically valuable materials of the University.
  4. Coordinates the review, updating and development of university policies, procedures and practices governing cataloguing of the University library materials in line with internationally acceptable practices and procedures.
  5. Liaises with the Security Office of the University to ensure security and safety of the University Library, in line with the University safety and security policies, procedures and practices.
  6. Coordinates training across the system to ensure that core procedures and practices are known and understood by the staff and students.
  7. Assesses the work place and work activities for significant health and safety risks through organizing safety inspections and audits.
  8. Coordinates the development and presents the library work plans and budgets to the relevant offices for incorporation into the overall University work plan and budget.
  9. Represents the University at national and international fora aimed at addressing issues and concerns of access and sharing of printed and electronically organized information.
  10. Requisitions and accounts for the resources of the University library in accordance with the operating policies, rules, regulations and guidelines.
  11. Performs any other duties that may be assigned from time to time.

KEY OUTPUT

  1. The development and review of rules, regulations and guidelines for accessing books and other library materials in the University Library coordinated.
  2. The acquisition process of books and other library materials in liaison with the academic departments and procurement Unit of the University coordinated.
  3. Guidelines governing the archival and retrieval of historic, fragile or intrinsically valuable materials of the University developed.
  4. The review, up-dating and development of university policies, procedures and practices governing cataloguing of the University library materials in line with internationally acceptable practices and procedures coordinated.
  5. Liaison with the Security Office of the University to ensure security and safety of the University Library, in line with the University safety and security policies, procedures and practices done.
  6. Coordination of training across the system to ensure that core procedures and practices are known and understood by the staff and students done.
  7. Assessment of the work place and work activities for significant health and safety risks through organizing safety inspections and audits done.
  8. Coordination of the development and presentation of the library work plans budgets to the relevant offices for incorporation into the overall University work plan and budget done.
  9. Representation of the University at national and international fora aimed at addressing issues and concerns of access and sharing of printed and electronically organized information done.
  10. Requisitions and accounts for the resources of the University library in accordance with the operating policies, rules, regulations and guidelines made.
  11. Any other assigned duty performed.

PERSON SPECIFICATIONS
Must possess the following:

  1. PhD in Library and Information Science, or in Information Systems, or in Information Management, or a related field from a reputable institution of higher learning;
  2. b Master’s Degree in Library and Information Science, or Records and Information Management, from a reputable institution of higher learning;
  3. A Bachelor’s Degree in Library and Information Science, or Records and Information Management from a reputable institution of higher learning;
  4. Work experience of not less than seven (07) years at a senior level in a Library setting, preferably in a reputable higher education institution; or a teaching experience of at least 7 years in a reputable institution of higher education.
  5. Must have published at least twenty-one articles in peer reviewed journals, or ten book chapters or two books with ISBN Number.
  6. Should have supervised two graduate students to completion, one of whom should be at PhD level.

ESSENTIAL SKILLS AND COMPETENCIES

  1. Ability to network effectively.
  2. Team building skills
  3. Problem solving skills.
  4. Good persuasive and collaborative leadership, enterprising and innovative with commitment to institutional growth and development, concern for quality, standards, and ethics and integrity.
  5. Practical knowledge of current issues and technology trends in academic librarianship.
  6. Practical experiences in financial management, budgeting and accountability.

AGE LIMIT
The applicant must be fifty-five (55) years old or below at the time of application.

TENURE OF APPOINTMENT
The appointment shall be on contractual terms for a period of five (05) years, renewable based on satisfactory performance.

POSITION: DEPUTY UNIVERSITY BURSAR
VACANCY: ONE (01)
SALARY SCALE: M4 (NON-TEACHING NON-SCIENCE)
REPORTS TO: UNIVERSITY BURSAR

KEY DUTIES AND RESPONSIBILITIES
The incumbent will be responsible to the University Bursar for performing the following duties:

  1. Coordinates preparation of work plans, budget processes, consolidating and facilitating budget execution;
  2. Supervises timely preparation of routine and periodic financial statements and reports, reviewing and approving correctness of the statements;
  3. Verifies and approves micro procurement requisitions and advises the University Bursar on transactions of higher thresholds;
  4. Reviews responses and advises on oversight issues including audit queries relating to financial management and accountability;
  5. Supervises accounts operations, monitoring and evaluating staff performance;
  6. Provides technical advice and guidance on financial management and accountability;
  7. Ensures that up-to-date books of accounts, financial records and assets register are properly maintained
  8. Provides technical advice and guidance on financial management matters so as to ensure compliance;
  9. Develops sound internal financial management control systems and mechanisms for monitoring so as to ensure compliance with regulations and efficient and effective management of financial resources;
  10. Ensures value for money compliance, verifies and guides the University Bursar on approval of payments prior to authorization;
  11. Develops cash flow forecasting and maintains long term cash forecast;
  12. Any other duties as may be assigned from time to time.

KEY OUTPUT

  1. Preparation of work plans, budget processes, coordinated
  2. Preparation of routine and periodic financial statements and reports, supervised
  3. Micro procurement requisitions verified and approved, and the University Bursar advised on transactions of higher thresholds;
  4. Responses reviewed and advice provided on oversight issues including audit queries relating to financial management and accountability;
  5. Accounts operations supervised and monitoring and evaluating staff performance monitored and evaluated
  6. Technical advice and guidance provided on financial management and accountability;
  7. Up-to-date books of accounts, financial records and assets register are properly maintained
  8. Technical advice and guidance on financial management matters provided.
  9. Sound internal financial management control systems and mechanisms for monitoring developed, and compliance with regulations and efficient and effective management of financial resources ensured.
  10. Value for money compliance ensured, and the University Bursar guided on approval of payments prior to authorization
  11. Cash flow forecasting developed and long term cash forecast maintained.
  12. Any other assigned duty performed.

PERSON SPECIFICATIONS
Must possess the following:

  1. An Honours Bachelor Degree in Business Administration, Commerce, or Accounting and Finance.
  2. A Master of Business Administration with Accounting or Master of Science in Accounting and Finance from a recognized institution.
  3. A fully qualified professional accountant with ACCA or CPA is an added advantage.

ESSENTIAL SKILLS AND COMPETENCIES
Public Sector Management, Results Orientation, Ethics and Integrity, Interpersonal, Communication and Computer Skills, Ability to Adapt to Multi Cultural Settings, Innovation, Concern for Quality, Standards and Technical Competence, Ability to Coach Subordinates and Report Writing Skills.

WORK EXPERIENCE
A minimum of six (6) years of work experience in a financial management position, three (3) of which must have been at the level of a Senior Assistant Bursar or Principal Accountant or its equivalent, in a reputable organization.

AGE LIMIT
The applicant must be fifty five (55) years old or below at the time of application.

TENURE OF APPOINTMENT
The appointment shall be on permanent terms upon successful completion of a probationary period of 6 (six) months (where applicable).

POSITION: LECTURER (DEPARTMENT OF HISTORY FACULTY OF EDUCATION AND HUMANITIES)
VACANCY: ONE (01)
SALARY SCALE: M6.1 (TEACHING NON-SCIENCE)
REPORTS TO: THE HEAD OF DEPARTMENT

PURPOSE OF THE JOB
To support the implementation of the students’ academic and research and innovation pro-grammes of the University.

KEY DUTIES AND RESPONSIBILITIES

  1. Prepares learning materials and delivers lectures to the undergraduate students.
  2. Participates in the review and development of the University curriculum
  3. Participates in the development of Manuals and kits for the conduct, supervision and evalua-tion of practical assignments to students.
  4. Examines, assesses and marks undergraduate students’ assignments.
  5. Undertakes research to support the development of the University academic research pro-posals.
  6. Supervises students’ academic research and industrial practice programmes and activities.
  7. Participates in the organization and implementation of University academic conferences, seminars and workshops.
  8. Provides technical support and support supervision to Assistant lecturers and other junior academic staff.
  9. Performs any other duties as may be assigned from time to time.

 KEY OUTPUT

  1. Learning materials prepared and lectures delivered to the undergraduate students.
  2. Review and development and implementation of the University curriculum done with other stakeholders.
  3. Manuals and kits for the conduct, supervision and evaluation of practical assignments to students developed with other stakeholders.
  4. Undergraduate students’ assignments examined, assessed and marked.
  5. Research to support the development of the University academic research proposals undertaken.
  6. Students’ academic research and industrial practice programmes and activities supervised.
  7. Organization and implementation of University academic conferences, seminars and workshops done together with other stakeholders.
  8. Technical support and support supervision provided to Assistant Lecturers and other junior academic staff.
  9. Any other assigned duty performed.

PERSON SPECIFICATIONS
Must possess the following:

  1. Bachelor’s Degree with History or Archaeology or Anthropology or Social Studies as the main subject.
  2. Master of Arts in History from a reputable institution of higher learning;
  3. A PhD in History from a reputable institution of higher learning;

WORK EXPERIENCE

Relevant teaching experience of not less than three (3) years in a reputable University or institution of higher learning.

AGE LIMIT

The applicant must be fifty five (55) years old or below at the time of application.

TENURE OF APPOINTMENT

The appointment shall be on permanent terms upon successful completion of a probationary period of six months (where applicable).

POSITION: ACCOUNTS ASSISTANT I
VACANCY: TWO (02)
SALARY SCALE: M7 (NON-TEACHING NON-SCIENCE)
REPORTS TO: ASSISTANT BURSAR

KEY DUTIES AND RESPONSIBILITIES

  1. Ensures that payments are being processed within the approved budget and have been authorised by the Accounting Officer;
  2. Prepares and processes statutory deductions;
  3. Processes/invoices payment on IFMS;
  4. Updates vote book to ensure all expenditures are captured in the vote book;
  5. Generates payment vouchers on IFMS and attaches to the relevant documents;
  6. Ensures that all payments are properly acknowledged by recipients and accounted for;
  7. Cancels invoices on hold and rejected invoices on IFMS where necessary;
  8. Prepares monthly reconciliations;
  9. Assists the Assistant Bursar in preparing monthly returns;
  10. Keeps organized records of accounts payables;
  11. Updates records of Assets and Liabilities of the University;
  12. Prepares timely and accurate expenditure/revenue report;
  13. Performs any other duties as may be assigned from time to time.

 KEY OUTPUT

  1. Payments made within the approved budget;
  2. Statutory deductions prepared and processed;
  3. Payments processed/invoiced on IFMS;
  4. Vote book updated;
  5. Payment vouchers generated on IFMS and the relevant documents attached;
  6. All payments properly acknowledged by recipients and accounted for;
  7. Invoices on hold and rejected invoices on IFMS canceled, where necessary;
  8. Monthly reconciliations prepared;
  9. Assistant Bursar assisted in preparing monthly returns;
  10. Records of accounts payables kept in an organized way;
  11. Records of Assets and Liabilities of the University updated;
  12. Timely and accurate expenditure/revenue report prepared;
  13. Any other assigned duty performed.

PERSON SPECIFICATIONS
Must possess the following:

  1. An Honours Bachelor Degree in Business Administration, Commerce, or Accounting and Finance,
  2. Relevant experience will be an added advantage.

ESSENTIAL SKILLS AND COMPETENCIES

Book Keeping, Ledger Management, Information Communication Technology, Accountability, Ethics and Integrity and Time management.

AGE LIMIT

The applicant must be between the ages of twenty five (25) and thirty five (35) years at the time of application.

TENURE OF APPOINTMENT

The appointment shall be on permanent terms upon successful completion of a probationary period of 6 (six) months (where applicable).

MODE OF APPLICATION
Suitably qualified and interested persons should submit six (6) hard copies of the application consisting of the following:

  1. Letter expressing interest in the job;
  2. Recent passport size photographs attached to each copy of the application;
  3. A detailed and up to date Curriculum Vitae signed and dated by the applicant;
  4. Certified copies of academic transcripts and certificates;
  5. Copies of relevant appointment letter(s) (where applicable);
  6. Copies of National Identity Card and any other relevant identification document;
  7. Reference letters from three (3) referees who should be advised to send their reference letters under confidential cover, either in hard copy or using the email address us@gu.ac.ug
  8. Sealed applications with the position applied for indicated on the top right corner of the envelope and reference letters should reach the address below not later than 5:00pm on Wednesday 15th February, 2023:

The University Secretary
Gulu University
P. O. Box 166, Gulu City (U)

Please Note:

  1. Incomplete applications and/or applications received after the closing date and time will not be considered.
  2. Applicants who do not have National Identity Cards, or whose names and dates of birth on the National Identity Cards are inconsistent with the names and dates of birth on the other required documents will not be shortlisted.
  3. Only shortlisted candidates will be contacted.