Kabale University KABU Employment Opportunities (May Advert)

Applications are invited from suitably qualified and interested candidates for the following posts that exist at Kabale University.

JOB TITLE: SENIOR RESEARCH GRANTS ADMINISTRATOR
Salary Scale: M6.1
No. of posts: 01
Ref. No.: EXT AD 01/2/2024 Responsible to: Deputy Director/ Research and Publications
Responsible for: Research Grants Administrator

PURPOSE OF THE JOB

To supervise the administration of research grants.

DUTIES AND RESPONSIBILITIES

Prepares calls for grant proposals as directed and communicates feedback after assessment to applicants.
Provides technical support and guidance to applicants or those intending to apply for research grants and grants in aid for publications.
Supervises the receipt of applications for and processing of research grants and grants in aid for publications for assessment.
Engages and guides Principal Investigators in implementing the terms of grants awards including correct and timely submission of agreed deliverables and accountabilities.
Prepares relevant documentation for disbursing funds to the Principal Investigators and Publishers.
Organizes meetings and conferences on matters regarding the management or implementation of research grants.
Liaises with the Finance Unit to track and ensure the planned flow of funds to recipients and proper maintenance of disbursement records.
Analyses information on grants demands and advises the Deputy Director on projections accordingly.
Engages grantees of research grants to compile experiences for learning purposes and knowledge sharing.
Develops and maintains a grant tracking matrix and database.

PERSON SPECIFICATIONS

Should have a Master’s degree in either Commerce, Finance and Accounting, Business Administration (finance or accounting option), Public Administration or Management or Social Sciences, or any other related fields.
Should have at least five (5) years of experience in administration three (3) of which should have been in funds management gained from a reputable organization.
Should have attracted grants
Should have proven experience in grant proposal writing and management.
Should have the ability to communicate effectively.
Should be highly organized with broad knowledge of project management.
Should have the ability to work under pressure.
Should be able value and act with honesty and openness in relations with others.
Should be computer literate

JOB TITLE: ASSISTANT DIRECTOR/ INTERNAL AUDIT
Salary Scale: M5
No.of Posts: 01
Ref. No: EXT AD 02/2/2024
Responsible to: Director/ Internal Audit
Responsible for: Senior Internal Auditors

PURPOSE OF THE JOB

To head the internal audit function and manage quality assurance in systems of internal financial controls, risk management, corporate governance and fiscal compliance.

DUTIES AND RESPONSIBILITIES

Appraises the soundness and application of the accounting, functional and operational systems of the University.
Prepares and submits regular reports on the execution of the annual internal audit work plan.
Evaluates the effectiveness of and contribute to improvement of internal fiscal control systems and risk management processes of the University.
Develops or reviews a quality assurance framework for efficiency and effectiveness in the administration of the programs and operations of the University.
Prepares and submits monthly, quarterly and annual Internal Audit reports in accordance with the law.
Provides technical guidance on Internal Audit and Audit Committee Charters.
Oversees the examination of financial transactions in relation to the applicable laws and University fiscal policies, regulations and procedures.
Supports management in the effective discharge of their fiscal responsibilities by furnishing them with analyses, recommendations, counsel and other relevant information.
Sets performance targets, supervises and appraises staff in the Directorate.
Is minute Secretary to the Audit and Risk Management Committee of Council.

PERSON SPECIFICATIONS

Should have a Masters degree in finance and accounting.
Should have a full professional accounting qualification such as CPA, ACCA, or CIA or CIMA.
Should be a Member of a recognized professional audit body like the Institute of Internal Auditors, Uganda (IIA) or equivalent.

Should have ten (10) years working experience in financial management, three (3) of which should have been in audit management gained from a reputable institution.
Should have high integrity with excellent communication, leadership and people skills.
Should have the ability to analyse and initiate measures to streamline the management of the University fiscal resources and assets.
Should be computer literate.

JOB TITLE: DIRECTOR/ QUALITY ASSURANCE
Salary Scale: M4
No. of Posts: 01
Ref. No. : EXT AD 03/2/2024
Responsible to: Deputy Vice-Chancellor Academic Affairs
Responsible for: Assistant Director/ Quality Assurance Officer
Indirectly: Vice-Chancellor

PURPOSE OF THE JOB

To ensure quality assurance standards and accreditation of programs for the products of the University in line with national, regional and international criteria.

DUTIES AND RESPONSIBILITIES

Develops or reviews the quality assurance framework, plans, tools and strategies for approval by Council or other relevant decision-making organ of the University.
Oversees the University’s response to and implementation of Council policies and decisions, quality standards and any other policy or quality requirements as set by the Sector Ministry, National Council for Higher Education or other relevant quality assurance bodies.
Advises on and monitors quality assurance requirements for teaching, learning, research and community outreach programs.
Provides technical and professional support to the various academic and administrative units in the implementation or enhancement of quality assurance systems within the University.
Supervises the Quality Assurance teams in their undertakings and oversees the quality assurance and quality enhancement activities of the University.
Plans, implements and continually improves the quality management systems of the University in conformity with universally acceptable standards.
Evaluates quality assurance or inspection reports from the various units of the University.
Oversees the provision of support to University units in eliminating impediments to implementation of quality programs in their internal operations.
Coordinates the conduct of quality management system audits and conformity assessments by External Advisors, Assessors and auditing, certification, accreditation or pre-qualification bodies.
Oversees and participates in the sensitisation, education and training of both staff and other relevant Stakeholders in Quality Management Systems.
Prepares and submits to the Deputy Vice Chancellor (AA) periodic reports on quality assurance audits in accordance with the University quality assurance policies.
Communicates quality management targets, shortfalls, remedial measures and improved processes and procedures.
Performs any other duty that may be assigned to him by the supervisor.

PERSON SPECIFICATIONS

Should have an earned Ph.D. from recognized institution, with excellent record of teaching, research, administration, and community service.
Should have ten (10) years proven experience of management in a recognized institution of higher learning, broad knowledge of academic systems and should be at the rank of at least Associate Professor.
Should have broad knowledge of the national, regional and international standards, norms and practices as they relate to quality assurance standards of education in institutions of higher learning.
ISO certification as a qualified Auditor or Assessor is an added advantage.
Should have experience in quality rating and assessment.
Should be proficient in the use of information technology.

Should have good communication and interpersonal skills.
Should have knowledge of the law and national, regional and international standards and practices of quality assurance governing Universities.
Should have a high level of demonstrated personal integrity.

JOB TITLE : QUALITY ASSURANCE OFFICER

Salary Scale : M6.2

No. of Posts : 01

Ref. No : EXT AD 04/2/2024

Responsible to : Senior Quality Assurance Officer

Responsible for : Assistant Quality Assurance Officer

PURPOSE OF THE JOB

To undertake quality assurance evaluation, including inspections, of the University’s teaching, learning, research and community service environment.

DUTIES AND RESPONSIBILITIES

Compiles data or information for developing or reviewing quality assurance tools.
Monitors compliance to the established quality assurance framework and other legal, policy and strategic requirements and programs.
Provides technical support to the various academic and administrative units in the implementation or enhancement of quality assurance systems within the University.
Undertakes the conduct of quality assurance and quality enhancement activities of the University.
Prepares and submits quality and inspection reports and reports on feedback from the various units of the University.
Provides technical support to University units in dealing with challenges arising after implementation of quality programs.
Sensitises, educates and trains both staff and other relevant Stakeholders in Quality Management Systems.
Analyses cumulative quality assessments and advises the Senior Quality Assurance Officer accordingly.

PERSON SPECIFICATIONS

Should have Masters degree from a recognized institution.
Should have at least three (3) years’ experience in rating and assessment gained from a reputable institution of higher learning and should be at the rank of at least Assistant Lecturer.
Should have good communication and people skills.
Should have demonstrated an acceptable level of personal integrity in service.
Should be computer literate / IT skills are a must.

JOB TITLE : ASSISTANT QUALITY ASSURANCE OFFICER

Salary Scale : M7

No of Posts : 01

Ref. No : EXT AD 05/2/2024

Responsible to : Quality Assurance Officer

Responsible for : N/A

PURPOSE OF THE JOB

To assist in undertaking quality assurance evaluation, including inspections, of the University’s teaching, learning, research and community service environment.

DUTIES AND RESPONSIBILITIES

Assists in monitoring compliance to the established quality assurance framework and other legal, policy and strategic requirements and programs as part of a team.
Assists in supporting the various academic and administrative units in implementing quality assurance systems.
Participates in undertaking the conduct of quality assurance and quality enhancement activities of the University.
Administers Quality Assessment instruments/ tools and collects data on the implementation of quality programs in the various units of the University.
Participates in preparing material for sensitization, education and training in Quality Management Systems.
Conducts any other official quality assurance duties as assigned.

PERSON SPECIFICATIONS

Should have at least an upper second degree from a recognized institution.
Should have good communication and people skills.
Should be computer literate.

JOB TITLE : ASSISTANT COUNSELLOR

Salary Scale : M7

No of Posts : 01

Ref. No : EXT AD 06/2/2024

Responsible to : Counselor

Responsible for : N/A

PURPOSE OF THE JOB

To assist in the provision of effective and confidential counseling services to students and members of staff.

DUTIES AND RESPONSIBILITIES

Provides counselling and guidance to students and staff under guidance.
Assists in monitoring the progress of staff and students who have undergone counselling and guidance.
Assists in compiling and maintaining a database of useful information on guidance and counselling and makes it available to clients.
Assists in establishing and maintaining close working links with academic and administrative organs of the University that offer welfare and psychological support services
Participates in sensitization workshops or seminars for staff and students on matters relating to counselling and guidance.
Performs official duties assigned by the Counsellor.

PERSON SPECIFICATIONS

Should have a degree in Psychiatry, Philosophy, Counseling and Guidance or related discipline from a recognized university.

Should have a degree in either Social Work and Social Administration; Education or Psychology with a Diploma in Counselling and Guidance.
Should have good communication and listening skills.
Should have a positive attitude towards people.
Should have good interpersonal relationship skills and the ability to relate to people from a diverse range of cultural backgrounds.
Should be a team player.
Should have demonstrable attributes of sincerity, integrity, confidentiality and empathy.

Job Title : MEDICAL OFFICER `

Salary Scale : M6.2

No of Posts : 01

Ref. No : EXT AD 07/2/2024

Reports to : Dean of Students

Responsible for : University Health Unit Staff

JOB PURPOSE

To provide and maintain curative and preventive health care services to the University in accordance with National Health Service standards.

DUTIES AND RESPONSIBILITIES

Diagnosing, treating and managing patients;
Promoting public health practices in the community;
Participating in research activities and health data collection; and
Participating in continued professional development.

PERSON SPECIFICATIONS

Must have an MBChB or its equivalent from a recognized Institution.
Must be registered and licensed with Uganda Medical and Dental Practitioners Council.

JOB TITLE : SENIOR ADMINISTRATIVE OFFICER/ GENERAL

ADMINISTRATION

Salary Scale : M6.1

No of Posts : 01

Ref. No : EXT AD 08/2/2024

Responsible to : Deputy University Secretary

Responsible for : Administrative Officer/ General Administration

PURPOSE OF THE JOB

To support the coordination and supervise the provision of efficient and reliable administrative support services to the University.

DUTIES AND RESPONSIBILITIES

Interprets and guides the implementation of University administrative policies, regulations and procedures.
Assists the Deputy University Secretary/ Administration and Council Affairs; in managing protocol affairs of visiting dignitaries or guests to the University.
Takes, prepares and circulates minutes of management meetings as assigned.
Monitors and evaluates the performance of service providers for outsourced administrative services to the University.
Manages travel arrangements for senior staff of the University.
Coordinates the procurement, provision, proper use and maintenance of common user facilities and services.
Participates in the organization of university events and ceremonies.
Supervises support staff deployed to Finance and Administration.
Prepares speeches as assigned.

.PERSON SPECIFICATIONS

Should have a Masters in Either Public Policy and Administration; Business Administration; Law or Development Studies.
Should possess Administrative Officer’s Law Course Certificate
Should have at least five (5) years’ experience in administration from a reputable institution, two (2) of which should have been at a supervisory level.
Should be a person of high integrity
Should have good leadership, interpersonal, negotiation and communication skills.
Should be computer literate.

JOB TITLE : DIRECTOR/ HUMAN RESOURCE MANAGEMENT

Salary Scale : M4

No of Posts : 01

Ref. No : EXT AD 09/2/2024

Responsible to : University Secretary

Responsible for : Assistant Director Human Resource

PURPOSE OF THE JOB

To provide efficient and effective leadership to the Human Resource Department by initiating, developing and implementing human resource systems and processes by the law and human resource management policies of the University.

DUTIES AND RESPONSIBILITIES

Provides professional human resource management advice and guidance to Management and other decision-making organs of the University.
Initiates, develops, implements and reviews human resource management policies, manual, plans, strategies, guidelines, rules and regulations.
Coordinates performance management within the University.
Prepares annual work plans and budgets for the Department of Human Resource Management.
Directs the administration of emoluments, benefits and work related compensation as stipulated by University policies or the law.
Coordinates the determination of staffing training needs assessment and development of staff capacity building strategies and plans in liaison with the various academic and administrative units.
Directs the development of University staff forecasts, recruitment and exit plans for the medium and long term.
Plans, manages and assesses the performance of staff in the Department of Human Resource Management.
Provides technical support to Faculties and Departments and staff on the interpretation and application of human resource policies.
Manages and provides technical support for recruitment, appointment, confirmation, exit and discipline of staff in university service and communicates other human resource management matters.
Develops and supports implementation of strategies and mechanisms for the management of industrial relations within the University.
Oversees the proper management of employee and other manual records within the University.
Develops, implements and reviews staff welfare policies.
Monitors the application of the human resource management information system.

PERSON SPECIFICATIONS

Should have a Master’s degree in either Human Resource Management; Business Administration (HRM option); or Organizational Psychology (HRM option), Public Administration & Management from a recognised institution.
Should have a minimum of ten (10) years working experience in human resource administration of a reputable organization, five (5) of which should have been at level of Assistant Director Human Resource in a University or its equivalent from a reputable organization.
Should have good leadership and communication skills.
Should be computer literate.

JOB TITLE : HUMAN RESOURCE OFFICER

Salary Scale : M6.2

No. of posts : 01

Ref. No. : EXT AD 10/2/2024

Responsible to : Senior Human Resource Officer

Responsible for : Assistant Human Resource Officer

PURPOSE OF THE JOB

To develop, review and implement policies relating to the effective utilisation of the human resources within the University.

DUTIES AND RESPONSIBILITIES

Implements, maintains and updates programs, procedures and strategies for the University in line with Human Resource policies.
Implements annual work plans for the University in line with human resource targets.
Coordinates and implements of decisions of the University’s Council and sub-committees in line with Human Resource policy.
Benchmarks best practices from other Universities and provide information for facilitating organization review and change in line with human resource policy and the University priorities.
Coordinates and conducts performance management sensitization and training programs in line with the University guidelines.
Coordinates the implementation of performance management policies and programs in line with the human resource Manual.
Implements and reviews the performance management evaluation/assessment programs in line with human resource policy guidelines.
Conducts performance compliance audits and provides technical guidance and support to units on the performance management process in line with human resource policy guidelines.
Performs any other duties assigned by the Supervisor.

PERSON SPECIFICATIONS

Should have a Masters in either Human Resource Management, Organizational Psychology, Business Administration (Human Resource Option) Public Administration & Management.
Should have at least three (3) years relevant working experience in human resource management.
Should have basic supervisory skills.
Should have well developed interpersonal relationship and communication skills.
Should be computer literate.

JOB TITLE : SENIOR RECORDS OFFICER

Salary Scale : M6.1

No. of posts : 01

Ref. No. : EXT AD 11/2/2024

Responsible to : Director/ Human Resource Management

Responsible for : Records Officer

PURPOSE OF THE JOB

To provide technical leadership in development and implementation of appropriate procedures relating to the creation, storage, retrieval, archiving and/or disposal of University documents.

DUTIES AND RESPONSIBILITIES

Provides technical support and advice on records management consistent with University policies and Records Management Standards.
Establishes and maintains the retention and disposal schedules.
Develops and coordinates records staff development programs.
Enforces the code of ethics for confidentiality and professional practice for the handling of records.
Develop policies and guidelines for a safe and healthy work environment.
Initiates and manages the changeover from paper to electronic records management systems
Designs and develops filing systems, classification schemes and undertake records surveys.
Supervises the management of electronic and/or paper-based information to preserve University memory and legacy.

PERSON SPECIFICATIONS

Should have a Masters degree in either Information Science, Records and Archives Management, Information Science, Library and Information Technology

Should have a Masters degree in Computer Science with post graduate Diploma in Records Management or Information Science, Records and Archives Management, Information Science or Library and Information Technology

Should have at least five (5) years working experience in records management at least two (2) years of which should have been at a supervisory level in a reputable organization.
Should have leadership and supervisory skills.
Should have the ability to build, lead, and work with teams.
Should be computer literate.
Should have well-developed interpersonal relationship and communication skills.
Should have the ability to be a change agent.

JOB TITLE : SENIOR PROCUREMENT OFFICER

Salary Scale : M6.1

No. of posts : 01

Ref. No. : EXT AD 12/2/2024

Responsible to : University Secretary

Responsible for : Procurement Officer

PURPOSE OF THE JOB

To manage and supervise the procurement and disposal function in the University in accordance to existing legal and policy frameworks.

DUTIES AND RESPONSIBILITIES

Ensuring the proper management and value for money for procurements and disposals handled by the Procurement and Disposal Unit.
Develops appropriate procedures and guidelines for the Procurement and Disposal Department and the Contracts Committee.
Coordinates the preparation of bid documents.
Assists in the evaluation of bids.
Responsible for contract administration including preparation of contracts and issuing approved contracts.
Liaises with Suppliers, Consultants, Contractors and other stakeholders to ensure timely delivery of goods and services as per contract.
Prepares and updates specifications.
Performs any other duties assigned by the Supervisor

PERSON SPECIFICATIONS

Should have a Masters degree in either Procurement, Purchasing or Logistics and Supply Chain Management from a recognised institution.
Should be a Member of a recognized professional procurement or logistics and supply chain management body.
Should have at least five (5) years relevant working experience in procurement, two (2) of which should have been at a supervisory level.

Should have in-depth knowledge of laws governing procurement.
Should have the ability to build, lead, and work with teams.
Should be computer literate.
Should have well developed communication and interpersonal relationship skills.

JOB TITLE : ASSISTANT INVENTORY MANAGEMENT OFFICER

Salary Scale : M13

No. of posts : 01

Ref. No. : EXT AD 13/2/2024

Responsible to : Inventory Management Officer

Responsible for : N/A

PURPOSE OF THE JOB

To ensure that stores are properly kept, maintained and properly issued out to users in the University.

DUTIES AND RESPONSIBILITIES

Receives, records and stores goods and supplies.
Receives approved requisitions and issues stores accordingly.
Takes stock of the various items in store.
Ensures safety of supplies while in the store.
Receives, checks and verifies supplier’s invoices.
Keeps up-to-date stock records and prepares requisite stores report.
Ensures optimum stock levels are maintained in store.
Performs any other official duties as assigned by the Supervisor.

PERSON SPECIFICATIONS

Should have a Diploma in Stores Management or Purchasing and Supplies Management.
Should have records and information management skills.
Should have communication and interpersonal relationship skills.

JOB TITLE : SENIOR SYSTEMS ADMINISTRATOR

Salary Scale : M5

No. of posts : 01

Ref. No. : EXT AD 14/2/2024

Responsible to : Deputy Director/ ICT Services

Responsible for : Systems Administrator

PURPOSE OF THE JOB

To implement, supervise and maintain server and network infrastructures and projects.

DUTIES AND RESPONSIBILITIES

Designs, installs, configures and manages internal and customer facing servers, network devices and firewalls.
Organises and supervises troubleshooting tests, system upgrades and security backups of hardware and software.
Develops and implements project plans, risk assessments and contingency plans for management of crises and disaster recovery.
Defines and documents ICT best practices, support structures and procedures.
Supervises the provision of technical support and training to users of ICT infrastructures.
Maintains an ICT inventory and asset configuration documentation.
Assists the Deputy Director/ ICT Services with hardware, firewall, telecom and software vendor evaluation and negotiations.
Researches on existing and emerging ICT technologies and trends that can be of benefit to the University and advises the Deputy Director/ ICT Services accordingly.
Assists the Deputy Director/ ICT Services in supervising the installation of new or refurbishing of existing ICT infrastructure.
Implements procedures for installation, configuration, security and update of operating systems and applications.
Implements and applies acceptable ICT systems standards, practices and compliance to software licensing laws.
Supervises, mentors, coaches, counsels and appraise lower level ICT staff in the Department.
Performs any other official duties as assigned by the Deputy Director/ ICT Services.

PERSON SPECIFICATIONS

Should have a Masters degree in either Computer Science, Information Technology, Computer Systems Engineering or Computer Mathematics from a recognized institution.
Professional certification in any one or more of the following will be an added advantage:
Microsoft Certified System Administrator (MCSA), Microsoft Certified Solutions Expert (MCSE) – Data Platform or Business Intelligence, IBM Certified Database Administrator (ICDA), Oracle Database Certification (ODC), CISCO Certified Network Associate (CCNA), CISCO Certified Network Professional (CCNP), Certified Network Associate (CAN), Linux Professional Institute Certification (LPIC), Microsoft Certified System Administrator (MCSA) or Microsoft Certified System Engineer (MCSE).

Should possess an experience of not less than five (5) years of operating in an IT environment, two (2) of which should have been in an ICT management position of a reputable institution.
Should have good interpersonal relationship skills.
Should have good training and communication skills.
Should be able to effectively supervise a multi-skilled technical team.
Should be able to manage server virtualization technologies and have a good understanding of LAN/ WAN networking.

JOB TITLE : DEPUTY ACADEMIC REGISTRAR

Salary Scale : M4

No. of posts : 01

Ref. No. : EXT AD 16/2/2024

Responsible to : Academic Registrar

Responsible for : Senior Assistant Academic Registrars

PURPOSE OF THE JOB

To deputies the Academic Registrar in supporting the administration and organisation of all academic matters including admission, undergraduate studies, postgraduate studies, examinations, research and publication.

DUTIES AND RESPONSIBILITIES

Supports the Academic Registrar in planning and coordinating curriculum development for all programs and courses taught at the University and affiliate institutions of higher learning.
Supports the Academic Registrar in managing the implementation of academic policies and procedures approved by Council.
Coordinates the management of admission of students and advises the Academic Registrar on compliance to University policies and procedures on admissions.
Supports the Academic Registrar in coordinating management of lectures, examinations, arranging for engagement of External Examiners and release of results in accordance with approved policies and schedules.
Supports the Academic Registrar in organising graduation ceremonies.
Supports the Academic Registrar in organising meetings and providing secretariat services to academic related Boards/ Committees instituted by Senate.
Supports the Academic Registrar in coordinating matters pertaining to administration of research grants and publications.
Manages and assessing the performance of lower level staff in the Office of the Academic Registrar.
Mentors, coaches and counsels staff in the Office of the Academic Registrar.
Supervises the proper management of records relating to admissions and academics.

PERSON SPECIFICATIONS

Should have a Masters degree.
An earned PhD is an added advantage.
Should have strong leadership and communication skills.
Should be computer literate.
Should have a minimum of seven (7) years working experience, three (3) of which should have been at a senior management level in a recognised academic institution.
Should have a track record of high integrity and good Deputy Directorial skills.

JOB TITLE : ASSISTANT ACADEMIC REGISTRAR/ Admission/Examination

Salary Scale :M6.2

No. of posts : 03

Ref. No. : EXT AD 17/2/2024

Responsible to : Senior Assistant Academic Registrar/ Admissions/Examinations

Responsible for : Assistant Administrative Officer

PURPOSE OF THE JOB

To assist the Senior Assistant Academic Registrar in organizing and coordinating activities relating to student admissions/exams.

DUTIES AND RESPONSIBILITIES

Assists in preparing Admissions/Examinations Board meetings.
Assists in responding to correspondences on undergraduate admissions/Exams.
Assists in publicizing admissions lists.
Assists in coordinating the administration of bursaries and scholarships for students.
Assists in registering students of the University.
Assists in coordinating activities of the student loan scheme.
Assists in liaising with examining institutions or those responsible for equating qualifications for verification of authenticity or equivalence of results of applicants.

PERSON SPECIFICATIONS

Masters degree from a recognized institution.
Should have a minimum of three (3) years working experience as an administrator in a reputable institution.

Should have good interpersonal and effective communication skills.
Should have a high level of integrity.
Should be computer literate.

JOB TITLE : ADMINISTRATIVE OFFICER/ Alumni

Salary Scale : M6.2

No. of posts : 01

Ref. No. : EXT AD 18/2/2024

Responsible to : Senior Administrative Officer

Responsible for : Lower Level Administrative & Support Staff

PURPOSE OF THE JOB

To support the supervision of provision of shared administrative support services to the University.

DUTIES AND RESPONSIBILITIES

Supervises and reports on income generating activities of the University.
Is minute Secretary for meetings of the Office of the University Secretary.
Supervises the delivery of common user goods and services.
Coordinates mail, postage and courier services.
Oversees reception facilities within the administration building.
Assists in the organization of University events and ceremonies of a non-academic nature.
Compiles data and information for administrative decision-making or speech preparation.
Follows up and reports on status of implementation by both academic and non-academic units of actionable administrative decisions taken by either Management or Council.
Assists in assembling administrative data or information required from teaching and non-teaching departments.
Supervises lower level administrative and support staff.

PERSON SPECIFICATIONS

Should have a Master degree in either Social Sciences, Development Studies, Social Work and Social Administration, Management Science, Law, Commerce (Management option), Business Administration (Management option) or Business Studies (Management option) or a related field from a recognized institution.
Should have at least three (3) years of experience in administration gained from a reputable organization.
Should have people skills.
Should be computer literate.

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